Accounting & Payroll
Exceptional Accounting Capabilities To Handle All Your Point of Sale Transactions.
The new XML driven interface between Comcash and QuickBooks provides end users with unprecedented power and ease of use. This "one-two" punch of Comcash & QuickBooks offers the best of both worlds; powerful, flexible, easy-to-use POS with full accounting capability.
Features include:
- Easy set-up wizard for fast installation.
- Export on your schedule: daily or once a month... it's your choice.
- Automatically updates as often as you choose.
- Easy mapping of Chart of Accounts.
- Works well whether you've been using QuickBooks and are just now getting Comcash, or vice-versa.
- Interface is dynamic: i.e., items appear in QuickBooks while you watch.
- Simple import/export of your QuickBooks customers, vendors, and departments.
- Imports multiple locations into a single or multiple company file.
- Tracks payment to individual accounts by cash, check, credit card, etc.
- Handles split payments, layaway, payout, returns, and ROA's.
- Runs either a General Ledger or trial balance in seconds.
Many Comcash users already use QuickBooks as their accounting system. The Comcash QBI allows you to create a single integrated Point of Sale and accounting system without double entry of information.
Using QBI, you can export customer, department, vendor, and invoice information. To use QBI, you must meet the following prerequisites:
- QBI and QuickBooks must be installed on the SAME computer so that QBI can retrieve information from the QuickBooks database.
- That computer must have access to the SQL server hosting your Comcash data so that QBI can retrieve information from the Comcash database.
- You must be running QuickBooks Pro, Premier, or Enterprise, version greater then 2004 up to 2012.
FAQ's
This section provides answers to questions frequently asked about using QBI with QuickBooks.
Q. How do I reconcile my deposits?
A. QBI sets up your major tender types
(Visa, MasterCard, Discover, American Express, check, and cash) as
specific Current Asset Accounts so you can move those monies into your
Checking Account to balance to your bank deposit.
Q. How do I allocate payments to
specific invoices for my House Accounts?
A. Book your receipts on account (ROAs) in
Comcash. These will transfer over when you run QBI. In QuickBooks, run
the Customized Transaction Report and filter on the Memo field, using
ROA as the value of the Memo field.
As you select each ROA, you can allocate the payment to specific
invoices. You can also go directly to your Accounts Receivable account
and edit individual payments there, but if you have a lot of ROAs, the
first approach is preferable.
In addition, QBI adds the text ROA (Received on Account) in the memo
field of the payment. If you do a detailed transaction report in
QuickBooks, filtering on this value, you will get a list of payments to
allocate.
Q. What retail transactions are
supported in QBI?
A. QBI supports all transactions that are
normally initiated from a Comcash Point of Sale register or Backoffice
Inventory function: invoices, vendor bills, inventory adjustments
returns (credit memos), payments on account, and loyalty credits.
Q. What specific information does QBI
bring over from Comcash to QuickBooks and why is it designed this way?
A. Each QuickBooks invoice created by QBI
provides a summary rollup of departmental information in the body of
the invoice. The invoice number and date will match the corresponding
Comcash invoice.
The rollup of detailed item information into a summary is because
QuickBooks limits the number of items that can be stored. To show PLUs
in the QuickBooks invoice, QBI would have to bring over every single
PLU in your Comcash system. This would be problematic for retailers
with thousands of PLUs. It is much better to let Comcash maintain the
detailed transaction information and let QuickBooks provide an easy to
use general accounting system.